February 2008 Minutes

(a) Various omissions and errors were noted. The minutes of the last meeting will be adjusted as approved and tabled for acceptance at the next meeting.

(b) A discussion on the details of changes, the results of which will be published as per sub-para (a).

(c) No acceptance was sought. Minutes will be tabled at the next meeting.

Some discussion ensued on the various titles of the fund divisions. Marlyn explained the fund groups to the satisfaction of the meeting. With all of the payment obligations up-to-date, the branch enjoys a balance of unallocated funds of $5,614.87. Proposed by Luc Bujold and seconded by Marlyn Convery that the report be accepted, CARRIED.

Luc purchased a file transfer program for the web master at a cost of $31.75 tax included for which he will present a bill for reimbursement.

We have not seen a bill for the KMFRC supplement. The supplement was passed around for all to see.

The rate to be used per km. for travel costs is 40.5c per km., we should review our rate to match the rate that is used by National Headquarters.

President:The president expressed his satisfaction as to how things are progressing in the branch and is looking forward to the AGM. He especially wanted to thank George and Annie Healy for the wonderful work they did for last months Brockville outreach lunch. Jim Spencer called and said he could not attend.

Vice president, Admin: Nil report.

Vice president, Ops: Jim was unable to attend.

Treasurer: See para 6. above

Membership: Fluctuations in numbers continue due to death, transfer and resignation with the result that we lost 12 and gained 4 members. We have 3476 members.

Health and benefits: One call was received about Life Insurance. It was beyond our knowledge and the caller was referred to Ottawa, otherwise, Nil Report.

Directors and committees:

Telephone committee: Only $55.02 on door prizes for the outreach lunch. A question was asked about why we did not sing the National Anthem; it was the respectful consensus of the board that a luncheon was not the place to have it. Some members asked if in future the executive could move around and meet people. This will be looked at for future occasions.

Recruiting: Nil report.

Branch Report: The report is in and we will see it when published with the next On Guard. The web site is also updated and Luc has a few photos to upload. The web site has a very comprehensive search system on it that is very useful when looking for anything in the site.

Past President: As the nominating committee, he is looking for new members for the slate of officers of the board. Any ideas would be appreciated.

Secretary: Nil report.

At our last meeting we discussed the $50.00 donation to the C&E museum. A check is required to complete this subject.

Referring to the Brockville luncheon, the president passed on his sincere thanks to the Telephone committee. We saw a few people we had not seen before, which is nice. Members who booked and paid and sent prior regrets, receive a credit towards a future outreach

(a) 30 day plan: Nil

(b) 60 day plan: The AGM is booked for 8 April 2008. Because this is an extraordinary AGM, the timing for which was dictated by a change in National By-Laws, we do not need to look for extras and handouts for that time. Fresh election of officers will be required. President Ron H will compile the AGM agenda. It should be available for review by the March 20^th meeting.

(c) 90 days and beyond: The BBQ is confirmed for 12 August at Rideau Acres and the Fall outreach is confirmed for 11:30 on October 28^th in the Cove Inn, Westport. Some misunderstandings from the last visit to the cove were discussed. Notification will be in the Summer Branch report in a timely manner. Barb Fagg urged that we look tentatively at an informal regional social event on the 6 May 2008 at the C&E museum. Invitations will go to all Regional Branch executives and spouses. Proposed that Barb has the authority to arrange 6 May 2008 at the C&E museum and will report back with costs for approval. Proposed by Marlyn Convery/ seconded by Luc Bujold, CARRIED.

(d) Review of the By-Laws: Because of time constraints this review will be the subject of a special meeting on Thursday 28 February at the ANAF Club at 10:00.