COMMUNICATIONS & ELECTRONICS MUSEUM 95 Craftsman Blvd, Highway 2, Kingston East
1. Call to order:
The meeting was called to order at10:00 am.
2. Roll Call of officers:
In attendance:
President:
Ron Henderson Vice President Admin: Barbara Fagg Vice president Ops: Vacant Treasurer:
Doris Potter Secretary:
Bill Wornes Past President: Ron Aquino Health & Benefits Director Arliss Berry Membership Director: Donna Henderson Communications Director: Luc Bujold Phone Committee: Director at Large: Walter Veley Director at Large: Noel Coward
Regrets/Absent:
Jim Spencer Marlyn Convery Peter Convery Réal Préfontaine George Healy Annie Healy
3. Approval of the agenda:
Approved as presented.
4. Minutes of the last meeting:
(a) Omissions and
errors: Para 8. sub par titled Directors at Large of the minutes of January should reflect that it would not be appropriate for Réal Préfontaine to sit on the audit committee as he is being prepared for the treasurer's position. (b) Discussion: An alternate member will be found to sit on the audit committee.
(c) Motion: Propose by Luc Bujold and seconded by Bill Wornes that the minutes be approved as amended in sub para (a) above. CARRIED
5. Business arising from the minutes:
(a) Para 10 (d): Payment
to the ANAF club is yet to be confirmed.The advertisement in the Military Family Resource Center supplement
has been submitted and the invoice is awaited.
6. Communications and Bills:
Standard operating bills have been pais on time.
8. Reports of officers and committees:
President: The
winter outreach luncheon in Brockville was successful. George and
Annie did an outstanding job with the arrangements. CJ’s was very
cooperative as usual. Eighty-five members signed up for the lunch
but only 68 attended. The normal arrangement will be made to
compensate those who paid but did not attend. The guest speaker
was well received. The president stated that the question of
using speakers at outreach lunches is open for discussion.
Vice president, Admin: Nil report.
Vice president, Ops: Position vacant.
Past President: Ron is looking for volunteers to serve on next year's Board of Directors.
Treasurer:
The on-going requirement to forward the per-capita dues to
National Headquarters for this reporting period is in the amount of
$1,908.48. After expenses and budgeted funds, the branch has an
unencumbered balance of $21,029.83. A full report is attached to
the file copy of these minutes.
Secretary: Nil report.
Membership: Our
membership now stands at 3672 with a few changes with a gain of 24 and
a loss of 6. The full report is attached to the file copy of
these minutes. Nationally, Head Office recruited 13,300 new members
across Canada.
Health and benefits:
This reporting period was quiet with only four calls on easily answered questions.
Directors and committees:
Telephone committee:
Nil report.
Recruiting:Nil report.
Communications: Our web site blog or bulletin board is up and running but like the rest of the site, it is rarely consulted.
Branch Report: Walter Veley is now the editor of the Branch Report. He will looking for articles for the next edition.
Directors at Large:
Noel Coward: In
his capacity as Event Co-ordinator, Noel stated that all is well under
way for the AGM in April. We will be subsidizing the AGM meal as
usual this year.
9. Unfinished business:
Nil
10. New Business:
(a) 30 day plan:
Complete
budget and financial report for the AGM. Calendars will not be
issued this year as the AGM is already well into the year. Some
will be available for those who wish to have them.
(b) 60 day plan:
AGM
’09, 21 April at 5:30 for 6:00 pm.WMS training is available for those
who have a need to know how to access the system on 6/7 also, 8/9 April 09.
Training is at Loyalist College in Belleville.
(c) 90 days and beyond:
20
May 09 Regional meeting in Trenton, 2 car expenses will be paid.
Main topic is resolutions for the Congress 09. The president will
bring forward the request that more than one member be allowed to
attend the Congress. 26 May HBO training in Barrie, Arliss will
attend. 21/22 June is the Presidents Congress 09 in Ottawa. July
and August there will be no meetings. The Summer BBQ will be held
on Aug. 11, 09 and the Fall outreach will be 27 October 09.
(d) Other Business:
The Secretary will not be standing for any office at this AGM.
11. Next meeting:
The next board meeting will be 10:00am, 12 March 2009 at the Military Communications and Electronics Museum
