January 2008 Minutes

Luc Bujold asked why the 25th anniversary fund still showed $3007.94 in the financial report when we are finished with the anniversary year. Answered by the treasurer, that amount will stay as designated for future anniversary use so the prefix “25th” should be removed for clarification. Moved by James Spencer and seconded by Marlyn Convery that the fiscal report be adopted as amended, CARRIED.

Reimbursement cheques for expense claim forms submitted at meetings will be sent to the claimant by mail in future. This will save the time of the treasurer at meetings.

The Kingston Whig Standard is planning an advertising supplement in support of the Kingston Military Families Resource Centre (KMFRC) to be published in February 2008. We have been asked by the KMFRC if we would like to purchase an advertisement. After some discussion it was decided to authorize a sum not exceed $300.00 to the KMFRC supplement. Moved by Luc Bujold and seconded by Arliss Berry. CARRIED

Vice president, Admin: Nil report.

Vice president, Ops: Minos has been booked for the April AGM with the same menu and arrangements.

Treasurer: Received an email reference the pension surplus. This is beyond our reach. The member was given a phone number in Ottawa.

Membership: Membership Director reports a net gain of 3 members for the reporting period for a total of 3470 members in the Branch.

Health and benefits: All of the "You and your survivor" books set out at the AGM have gone with the exception of the French versions.

Directors and committees: Luc requests all submissions for the Branch Report should be made by 15 January 2008.

Telephone committee: One caller dropped off and one came on so no change. There is a small expense, which will be passed to the treasurer later.

Recruiting: We were invited to make a presentation on FSNA at a recent pre-retirement seminar at CFB Kingston for Public Service Employees. There were 28 employees and spouses in attendance. The Membership Director stated that several recent new associate memberships had been received which may, or may not, be a result of the seminar.

Anniversary committee: From the first meeting in January 2006 until our birthday celebration on 7 December 2007, the committee has been very successful in its responsibilities. The members of the committee were Barb Fagg, Jim and June Hueglin, Ron Henderson, and Reece Jackson.

A motion was tabled which read: The Communications and Electronics (C&E) Museum did not charge us for the use of the room for our 25th anniversary party held 7 December 2007. Therefore, as it has been our practice in the past to make a donation in lieu of paying rent, it was moved that the branch donate the sum of fifty-dollars ($50.00) to the C&E Museum. Proposed by Ron Henderson and Seconded by Barb Fagg. CARRIED.

(a) 30 day plan: All is set for the February outreach luncheon in Brockville. George will look into getting a speaker.

(b) 60 day plan: The invitations and entry in the Branch Report should be done by the 1st May for the Summer BBQ on 12 August 2008 at Rideau Acres. There will be no speaker or outside entertainment.

(c) 90 days and beyond: Fall outreach on October 28th will be in Westport. Preparations are ongoing.

(d) Agent Orange claims: We may have many members who are eligible to make a claim. Information pertaining to the claims will be entered into the website.