Planning Meeting Agenda – 19 May 2005

 Seniors’ Association Centre
 56 Francis St., Kingston, ON.

Call to Order.

Introduce secretary - Jack

Roll Call of Officers.

Proposed Agenda.

Minutes of the Previous Meeting.
a) Errors or Omissions;
b) Discussion;
c) Motion.

Business Arising from the Minutes.

a)  Office Rental – Reace.

b)  Directors’ budgets – Jack/Jim Spencer.

c)  Reschedule Phone committee meeting – Marlyn.

d)  Marketing meeting – Rheal – May 26 / 10:30 in Napanee

Correspondence.

Financial Report and Bills.

Reports of Officers and Committees.
d) President;
e) Vice President – Admin.
f) Vice President – Ops.
g) Directors:
 

New Business.

h) Travel compensation to meetings – Ron H.

i) 30 day plan;
BBQ – 16 Aug, Rideau Acres Campground.

j) 60 day plan;
AGM – 5 Oct, Minos Uptown Village Restaurant.

k) 2006 Planning;
February Outreach – 21 Feb, Napanee area;
April Outreach – 18 Apr, Tweed;
June Outreach – 20 June, Sharbot Lake;
July – stand down;
August - Tamworth, BBQ;
October – AGM ’06, 19 Oct;
December – 7 Dec, Branch Anniversary

  Next Meeting – June- new office

  Adjournment.
 

MINUTES OF MEETING 19th MAY 2005
Seniors’ Association Centre
56 Francis Street, Kingston

1. The meeting was called to order at 9:35 a.m.

Donna Henderson advised the meeting that Jim Etherington had passed away on Monday, 16th May.  There would be no funeral as per the deceased’s wishes.

Marlyn Convery moved that $100. Be donated to a charity of the family’s choice, seconded by Jack Julian.  Motion Carried.

2. Roll Call of Officers

Present:  Jack Julian, President; Bill Wornes, Deputy Regional Director and Past-President; Ron Henderson, Vice-President Marketing; Marlyn Covery, Vice-President / Director Benefits; Lois Frauendienst, Secretary; Jim Spencer, Treasurer;
Directors – Rheal & Donna Garneau, Recruiting; Annie & George Healy, Telephone Committee; Donna Henderson, Membership; Reace Jackson, Gilbert Wilcox and Ron Aquino -Quorum established.;

3. Proposed Agenda

The Proposed Agenda was reviewed.  It was moved by Donna Henderson and seconded by Reese Jackson that the Agenda be adopted.
Motion Carried.

4. Minutes of the Previous Meeting

Errors or Omissions
Discussion
Motion - Carried

5. Business Arising from the Minutes

 Office Rental:  Reace Jackson

Office space - Arlington Park   a meeting was held on Tuesday 17th.   Letter of Intent will be sent to FSNA Kingston. It was moved by Jim Spencer, seconded by Jack Julian that this proposal be accepted - Motion Carried

Telephone Set-up (new office)

After discussion regarding computer hook-up on Hi-speed, Marlyn Convery moved that she use her own direction on tying this all together for 2nd August- Seconded by Ron Henderson.  Motion Carried

Directors’ Budgets

James Spencer review the budget realignments with The Executives and Respective Directors….all were in favour these adjustments be made to better track are expenditures. Motion Carried

Telephone Committee meeting -

The following will attend the meeting on 2nd June 2005 in Brockville:  Jack Julian, Marlyn Convery, George and Annie Healy, Ron & Donna Henderson and Gilbert Wilcox.

Recruitment  Meeting

Rheal Garneau scheduled a committee meeting for 26th May 2005, in Napanee to present plans for the special presentations at the annual BBQ…Bill Wornes, Ron Aquino, Ron & Donna Henderson and jack Julian will attend.

6. Correspondence

The current bulletin from National office was circulated among those present.
 

7. Financial Report and Bills

Jim Spencer reviewed the financial status of the Branch….we are on budget as of April 30/05.

Marlyn Convery pointed out that in the Financial Statement of 30 April 05, the item - “Guest Tickets Brockville Luncheon” should have read “Westport” - not Brockville.  Moved by Marlyn Convery and seconded by Bill Wornes that the Financial Statement be accepted.  Motion Carried

8. Reports

Jack Julian discussed the following items with the Executive -

Audit - Annual General Meeting
Certified Minutes of Annual General Meeting
Carrying bank balances as to small businesses
General discussion - Auditors
Meetings minutes with support records of all financial transactions
Executive Training –  Trenton with all Regional Executives
National Marketing - campaign pilot done for prototype recruitment program
June is Seniors’ month.

New Business

Travel Compensation:  Ron Henderson moved that effective immediately any member of the Kingston & District Branch Board of Directors may be compensated for reasonable travel expenses incurred to attend Board or Committee meetings throughout the District. Seconded by Marlyn Convery -  Motion Carried.
 

30-day plan:

August 16th BBQ – everything is done – just a reminder to send in coupons.

60-day plan:

Ron Henderson advised the meeting that he was able to book Minos Restaurant for 5th October 2005 and that all other plans are in place; the notice for the Annual General Meeting will come out in the next issue of ON GUARD.  He reminded the meeting to ensure their returns were in early.

2006 Planning:

The President mentioned that each Director begin their 2006 planning for our budget exercise at the end of August.

On that note, the President asked for a motion to adjourn the meeting.  Moved by Ron Aquino and seconded by Donna Henderson that the meeting be adjourned.  Motion Carried

The meeting adjourned at 11:53 a.m.