May 2008 Minutes

In attendance:

President:                            Ron Henderson
Vice President Admin:           Barbara Fagg
Vice president Ops:               Vacant
Treasurer:                              Doris Potter
Membership Director:            Donna Henderson
Health & Benefits:               Arliss Berry
Phone Committee:                George and Annie Healey
Director at Large:                Noel Coward
Director at Large:                Walter Veley

(a) The minutes of the last meeting, Amendment #1, were presented.

(b) The President advised that the subject of changes to Branch By-Laws that were tabled at the last meeting will be referred to a Committee of three to be appointed by the President. The present Branch By-Laws will remain in effect until the Committee has re-written the new Rules, Regulations, or whatever name is decided. Once the committee has completed its mandate, the outcome will be presented to the Board of Directors for approval. The Branch By-Laws, dated 16 November 2003, that are presently in effect will be posted on the website in the near future and are to be followed until replaced.

National By-Laws may be found HERE

The financial report as of 26 April 2008 shows a balance of $29,300.48 in our bank balance. Doris also noted she wished to thank Jim Spencer for his assistance. REPORT ACCEPTED AS CIRCULATED

In future, to save disrupting the meeting and to assist the new Treasurer, all claims will be first submitted to the Vice President – Administration, Barbara Fagg, for review before being passed on to the Treasurer who will prepare and mail payments on a regular basis.

(a) The bill from the Kingston Whig Standard for the insert in the "Volunteer Supplement" has been submitted for payment; it came to $231.

(b) The bill for the AGM has also been submitted for payment; it came to $2 885.29

President: He thanked the Vice President Administration for her effort in the organization of the Informal Regional Get Together held on 6 May 2008 at the CE Museum.
Vice president, Admin: She reported that 41 persons attended the event of 6 May and that she has received thanks for the Kingston Branch taking the initiative in holding the meeting, from our own members and those who attended from other branches
Vice president, Ops: Nil report.

Past President: Absent

Treasurer: See para 6. above

Membership: Report for the months of April and May 2008 were presented. Our present membership is 3,473.

Health and benefits: Arliss Berry will follow up on phone calls received and is awaiting word on an appeal with the Pensioner’s Dental Services Plan (PDSP)

Directors and committees:

Telephone committee: Have received queries about cheques not being cashed as received for events. In future an effort will be made to cash cheques on a weekly basis to attempt to solve this problem.

Recruiting: Nil report.

Communications: Absent.

Directors at Large: Nil report

Secretary: Bill Wornes is on vacation, Barbara Fagg will prepare the minutes for this meeting. Bill Wornes has advised that he is interested in the new position of “National Director Ontario”, Ron Henderson has nominated him for this position. Elections will take place at the 2008 Congress in Ottawa, 8,9 July 2008.

(a) 30 day plan: Nil

(b) 60 day plan: 8 & 9 July 2008 - Presidents' Congress in Ottawa, Ron Henderson will attend.

(c) 90 days and beyond:

12 August – BBQ Rideau Acres. Notice will be in the Branch Report to delivered with the ON GUARD 9–20 June 2008.

28 October - Fall Outreach in Westport at the Cove Inn – Notice will be in the Branch Report to be delivered with the ON GUARD 29 Sep – 10 Oct.

7 December – Branch Birthday