COMMUNICATIONS &
ELECTRONICS MUSEUM 95 Craftsman Blvd, Highway 2,
Kingston East
1.
Call to order:
The meeting was called to
order at10:00
am.
2.
Roll Call of officers:
In attendance:
President:
Ron Henderson
Vice President Admin/Recruiting
Barbara Fagg
Vice president Ops/Communications
Luc Bujold
Secretary:
Carol Wylie
Treasurer:
Doris Potter
Director - Membership:
Donna Henderson
Director - Activities:
Noel Coward
Director - Health & Benefits:
Arliss Berry
Branch
Report Editor:
Walter Veley
Directors at Large:
Réal Préfontaine (Co-Treasurer)
Jim
Spencer (Audit Committee
Chair)
Regrets/Absent:
Past President:
Ron Aquino
Directors - Phone Committee:
George Healy
& Annie Healy
3.
Approval of the agenda:
Approved as presented.
4.
Minutes of the last meeting:
(a) Errors or omissions: Ron
Henderson reported at our last meeting, under Business Arising from the
Minutes, that our final donation to the ANAF club had been
made. A letter and cheque were sent March 20th. To
date we’ve received no acknowledgement.
(b) Discussion: Nil.
(c) Accepted as amended.
5.
Business arising from the minutes:
(a)
Nil.
6.
Communications and Bills:
(a) We
received a letter and receipt from the museum for our first quarter
donation.
(b) We placed an ad in the recent “Salute to Volunteers”
supplement to the Kingston Whig Standard.
7. Reports of officers and committees:
President: Nil
report.
Vice
president, Admin:
A
most
informative meeting was held chaired by the
Regional Services Officer (RSO) Anne Clapperton. Four members of the
Kingston
Branch attended this meeting in Trenton on 20 May 09. Richard Poersch,
Ontario
National Director, reported on the recent activities of the National
Board of
Directors. One item on the Agenda was the Branch Checklist.
The
Branch Coordination Committee (BCC) has
recently sent out a Branch Checklist, this report is to be completed by
Branches and returned to the BCC. A short synopsis of some of the
questions in
the report cover Governance with questions on the
number of Board
members and their positions, do they follow procedures on annual
reports,
financial statements. Delivery of Service covers
activity and
interactions with Branch Members. Resources
includes questions on
technical resources.
Vice
president, Ops: Nil report.
Secretary:
Nil report.
Treasurer:
The
Branch finances are reported as being in
good shape.A
discussion on the
transfer of “Per Capita Funds” to National ensued.It was agreed that such funds would be
transferred quarterly, as per the past, and reported as such.The Financial report has
been filed with the
original copy of these minutes.
Membership:
There
are 116 more members to date than last month.
There are still some members who have not paid their membership dues.
Notices
have been sent to these members explaining that they need to pay by the
end of
May 2009.
Branch
Report:
The electronic copies of the Branch Reports of the
branches of the region were received from National and distributed.
Activities:
A
barbecue will take place on August 11,
2009. Menu to consist of steaks, chicken, salads, etc. Cost $15.00 /
person. To
be held at Rideau Acres. See Branch Report for more information.
The location for the November Outreach Luncheon is
still to be determined.
Health and
benefits:
70-80
calls were received in the past yearmostly in regards to benefit coverage.
Arliss
will be attending a two day
training session in Barrie for HBOs, 26/27 May.
Recruiting:
Nil report.
Communications/Webmaster:
Nil report.
Past
President: Absent
Directors and
committees:
Telephone committee:
Absent
Audit
Committee: Nil report.
Directors
at Large: Réal has a nil report.
8.
Unfinished business:
(a)
Nil.
9.
New Business:
(a) 30 day plan:
21/22
June, Congress ’09 in Ottawa.President
and two VPs will attend.Resolutions
for Congress have been
distributed to participants
(b) 60 day plan:
Holidays.
(c)
90 days and beyond:
11
August, Branch BBQ at Rideau Acres;
27 October, Fall Outreach.Details to be determined;
11 November, Remembrance Day wreath laying
ceremonies:
Kingston – Ron Henderson;
Brockville – George Healy;
Westport – Luc Bujold;
Napanee – Walter Veley;
Tamworth – Bill Greenley; and
Sydenham– Jim Spencer
7 December, Branch anniversary.Details to be determined
(d) Other Business:
A Branch organization chart was presented by the
President and discussed.
We will discuss and determine our Branch’s
position on the resolution at our June Meeting.Luc will prepare a PDF document of the resolution and e-mail them to all
board member in the coming days
10. Next meeting:
The next board
meeting will be 10:00am, 18 June 2009 at the Military
Communications and Electronics Museum.
