15th NOVEMBER 2007
ARMY/NAVY/AIRFORCE CLUB
317 GORE ROAD, KINGSTON, ONTARIO
1. Call to order:
The meeting was called to order at 10:00am.
2. Roll Call of Officers:
In attendance:
Ron Henderson Ron Aquino Barbara Fagg James Spencer Donna Henderson Marlyn Convery Luc Bujold Peter Convery Arliss Berry Secretary: Bill Wornes.
Regrets:
George and Annie Healy Lois Frauendienst Rheal and Donna Garneau
3. Proposed Agenda:
Luc Bujold requested a discussion on a speaker for the 2008 AGM it will be discussed in para 10 (c) approved as presented.
4. Minutes of the previous Meeting:
(a) Errors or omissions: No errors or omissions noted.
(b) Discussion: Nil
(c) Motion: Moved by Luc Bujold and seconded by Marlyn Convery, that the minutes be approved. CARRIED.
5. Business Arising from the minutes:
Branch
fiscal year (aka financial year) change and AGM timing are mandated by
National headquarters and are adjusted to comply with the new
regulations. The branch fiscal year will be the calendar year and
the AGM must be held before May of each year. Thus the AGM is
tentatively scheduled for the 8 April 2008. Notification of these
changes will be disseminated to the membership in the spring branch
report, at the outreach luncheon and in any other timely
communication. The 2007 budget will be extended to cover January
to April 2008 until the 2008 budget covering 12 months is produced for
approval at the April 2008 AGM.
6. Treasurers Report:
Financial
report for October 2007 is attached at Annex. Luc Bujold asked
why the anniversary fund still showed $3007.94 when we are coming close
to the end of the year. Answered by the treasurer, a couple of events
still remain before the end of the year and any balance will be carried
over as a balance in that fund. Moved by James Spencer and
seconded by Marlyn Convery that the fiscal report be adopted as
presented, CARRIED.
7. Communications and Bills:
Email from a member about transparency of financial reports.
Response:
monthly and annual audited reports are available from the Treasurer at
all times. Full transparency is practiced by financial disclosure at
board meetings and the audited report presented at each AGM. The
branch follows accepted accounting practices.
8. Reports of Officers and Committees:
(a) President: Nil report
(b) Vice president, Admin: Nil report
(c) Vice president, Ops: Nil report
(d) Membership Director: Membership status remains the same as the last (AGM) report.
(e) Health and benefits: All of the books set out at the AGM have gone with the exception of the French versions.
(f) Directors and committees: Luc requests all submissions for the Branch Report should be made by 15 January 2008.
(g) Telephone committee: George Healy is recovering from his recent illness and is recovering at home.
(h) Anniversary committee: There has been about a 40% response.
9. Unfinished business:
Marlyn
Convery has tentatively volunteered for the Treasurers position.
There will be a training period but Marlyn has plenty of experience as
a comptroller. She will arrange with James when they do the
handover. A new EXCEL program will be purchased for the new
Treasurer. An amount not to exceed $200.00 will be authorized to
purchase the program. Proposed by James Spencer and seconded by Luc
Bujold. CARRIED .
A
question from a member was raised objecting to the titling of the Vice
Presidents. After some discussion no reason was seen to change.
10. New Business:
(a) 30 Day Plan; Anniversary party 7 December 2007. Francis Bowkett will be the speaker. (Business casual dress.)
(b) 60 Day Plan; TBA.
(c) 90 Day Plan;
Winter outreach in February-notice for this will come out in the next
branch report; AGM evening 8 Apr. 2008 at Mino’s, 5:30 start 6-7
meeting then 7:00 for dinner. A table will be available for
members who wish to attend just for the meeting and appropriate tickets
identifying “meeting only” for those members. An early request
for Bernard Dusseault as speaker for the AGM must be made to ensure we
get him confirmed. This is a transition year and the 2007 and
2008 AGM’s will be close together but it is necessary. This will
bring us into compliance with the new regulations. A full
attendance is expected but a quorum is all that is required; and,Summer
BBQ 2008 Rideau Acres in mid-August, fall outreach lunch in Westport in
October. Luc will investigate availability and menu.
11. Next Meeting and adjournment:
The
anniversary party will be held 12:30, 7 December 2007 at the C&E
Museum, Barriefield. The next board meeting will be 10:00am, 17
January 2008 at the ANAF Club.
12. Adjournment:
Moved by Donna Henderson that the meeting be adjourned.
