November 2009 Minutes

Minutes for a Planning Meeting

COMMUNICATIONS & ELECTRONICS MUSEUM
95 Craftsman Blvd, Highway 2, Kingston East

The meeting was called to order at 1003

In attendance:

President:                            Ron Henderson
Vice President Admin                         Barbara Fagg
Vice president Ops                                      Luc Bujold
Past President:    Ron Aquino
Secretary:                            Lois Frauendienst
Treasurer:                            Doris Potter
Co-Treasurer                                                Réal Préfontaine
Communications Director                               Luc Bujold
Recruiting Director                                          Barbara Fagg
Membership Director:            Donna Henderson
Editor Branch Report:            Walter Veley
Activities Director                Noel Coward
Phone Committee:                                         George Healy & Annie Healy
Social Committee                                            Lois Frauendienst
Audit Committee Chair                                Jim Spencer

Regrets/Absent:

Health & Benefits Director Arliss Berry

Approved as presented.

(a) Errors or omissions:

Réal Préfontaine’s name was misspelled. Luc is to send the Secretary the proper spelling.
4.(a) Donna Henderson’s name should not have been included and the item should have read “nil”.
7(e) The July corrected balance should read “$35,983.00”.
7(g) Branch Report items were required by Walter Veley on 15 Oct and were to be in Ottawa by 23 Oct

(b) Discussion: Nil

(c) Moved by Luc Bujold and seconded by Walter Veley that the Minutes be accepted as amended. Carried.

(a) We received a bill in the amount of $450.00 for the Remembrance Day wreaths which was paid.

President: The Westport luncheon report: there were 70 members in attendance and all went well. The President thanked Noel Coward for his work in setting up this event. Remembrance Day Services: Branch Members participated and laid wreaths in Kingston, Brockville, Westport, Sydenham, Tamworth and Napanee. The President was pleased that we were represented in so many locations and will write thank-you letters to each of the respective Legion Presidents. The wreaths were purchased from the Kingston Legion Poppy Trust.

Vice president, Admin: Barb Fagg made note of the communiqué regarding the dental plan and that members should read these to be well informed.

Barb mentioned that FSNA clothing items such as golf shirts, caps, etc. are available from the on-line store catalogue. She also indicated we are looking into obtaining some clothing items, vests, jackets, etc. ordered locally. If anyone is interested in purchasing these items, Barb will look into bringing samples, perhaps to the AGM.

Vice president, Ops: Luc Bujold asked if mention would be made in the next Branch Report of the proposed trip to the War Museum in Ottawa with possible stops in Gananoque and Brockville. There was discussion regarding the trip, e.g. if there should be a greater response than anticipated, perhaps we could hire another bus, the cost per person being, say, $10.; when would the trip take place –May or in the fall, should we consider a “first come – first served” approach as the bus only holds 56 people. Further discussion will take place at our meeting in January 2010.

Secretary: Lois requested FSNA return address labels for use when mailing cards, i.e. “Get Well”, “Sympathy”, etc.

Treasurer: Doris presented the monthly report for October 2009 and stated the final assessment of costs for the fall Outreach in Westport would be available in January 2010. When questioned on the entry of “Other”, Doris said the bank had made an error in our favour of $34.60. Doris also noted that a donation had been made to the Kingston General Hospital, on behalf of Arliss Berry in lieu of flowers. The Treasurer’s report was accepted as presented.

Membership: Donna Henderson presented membership reports for October and November 2009. The reports were accepted as presented.

Branch Report: Walter mentioned that he required any submissions to be placed in the next Branch Report by 7 Feb 2010 in order for him to pass them to Ottawa by 12 February. Walter also advised us that he had attended the Remembrance Day services in Napanee.

Activities: Noel informed the Board that all was in place for the Birthday Luncheon on 7 December.

Health and benefits: Nil report.

Recruiting: Nil report.

Communications/Webmaster: Nil report.

Past President: Ron Aquino stated that he would be willing to answer any health questions which may arise in the absence of Arliss. He also stated that he wants to give up distributing copies of On Guard and is looking for a replacement. He will continue to look for new Board members.

Directors and committees:

Telephone committee: George Healy mentioned that there is always a need for volunteers for this function. Annie Healy moved that as a point of interest a policy should be established that any new Director should attend at least two meetings before assuming her or his position, and that our By-Laws should reflect this change. Seconded by Barb Fagg. Carried. It was suggested that a handbook containing statements of duties for members of the Board should also be created.

Audit Committee: Jim Spencer advised that he is not as qualified as Nancy to do an Audit and suggested we have her check the accuracy of the books before he does the audit.

Directors at Large: Réal stated that he continues working with Doris, the treasurer.

(a) 30 day plan:

On 7 Dec 2009, the Birthday luncheon will be held at Aunt Lucy’s Restaurant at 11:30 a.m. Anne Clapperton, Regional Services Officer, has been invited to attend as our guest.

(b) 60 day plan:

None

9^th February 2010 Outreach Luncheon at CJ's Restaurant in Brockville.
20^th April 2010 - AGM - 5:00pm for Meet and Greet with AGM and dinner starting at 6:oopm.
The June Congress will be held in Halifax on 16^th and 17^th
10^th August 2010 - BBQ - yet to be finalized.
19^th October 2010 - Fall Outreach - yet to be finalized.
Remembrance day services are yet to be discussed
7^th December 2010 - Anniversary - yet to be finalized.

(d) Other Business:

Discussion on the new HST deferred to the next meeting.
The was a brief discussion about the retention of this year’s Wreaths so that in the future, instead of having to purchase new wreaths each year, donations could be sent directly to each of the Poppy Trust Funds in the amount of $75.00-$100.00. There will be further discussion on this matter.

The next board meeting will be 10:00am, 21^st January 2010 at the Military Communications and Electronics Museum

The meeting was adjourned at 1158.