The meeting was called to order at 10:10 a.m.
2. Roll Call:Ron Aquino, President
Ron Henderson, Vice-President/Operations
Barb Fagg, Vice-President/Administration; Director/Recruitment and Member 25th Anniversary Committee)
Marlyn Convery, Past-President
Jim Spencer, Treasurer
Lois Frauendienst, Secretary
Donna Henderson, Director/Membership
Peter Convery, Director-at-Large
Absent:
Luc Bujold, Editor/Branch Report
George and Annie Healy, Co-Directors/Telephone Committee
Donna & Rheal Garneau, Marketing Team
3. Proposed Agenda:The proposed Agenda was accepted as presented.
4. Minutes of the Previous Meeting:
a) Errors or Omissions:
- Para 8. f), 6th line: should read … “please let Ron Henderson or myself know …”.
- Para 10. c) i): should read: “ 12th February 2008”.
Donna Henderson moved that the Minutes of the Previous Meeting be accepted as amended. Seconded by Marlyn Convery. MOTION CARRIED.
b) Discussion:
- Para
10. a) ii): re “Guest Speaker/Guest of Honour for
AGM: Marlyn advised the meeting that she had spoken with
Robert Lappierre and we can have Charlotte Roy or Bernard Dussault come
but not until the beginning of the year. We must go through
Francis Bowkett and he sets it up, we cannot do it on our own now.
Lois Frauendienst moved that the Minutes be adopted as read. Seconded by Jim Spencer. MOTION CARRIED.
5. Business Arising from the Minutes: Regarding
a guest speaker for the AGM 2007, it was decided to forego one for this
year as no-one was available at this time.
There was a brief discussion regarding holding two meetings in 2008, once the new National By-Laws are issued and approved.
Jim Spencer noted that It would be to our advantage that our fiscal year be changed so as to end 31st December.
To
make this change, Jim Spencer stated that, come next year, we would
have to pay the Auditor for a 3-month audit, which would then bring us
in line with the fiscal year ending on 31st December. Jim Spencer
suggested that we hold a general meeting and pass a new budget the same
as the old one and we get it approved and send it directly to
Ottawa. It was agreed that this is what we will do. We can
announce this at the 2007 AGM and make it known that if the members
want to see the new budget, they can come to the General Meeting in
conjunction with, or directly after our Board meeting. It was
suggested that this would be in conjunction with the February 2008
Board Meeting. Our audit this year will be from 1st October to
31st December 2007.
The meeting scheduled in November
2007 should actually be called a General Meeting and the one in
February 2008 should be the Annual General Meeting because the budget
has to be passed at an Annual General Meeting.
6. Treasurer’s Report: Jim Spencer presented the Treasurer’s Report for the months of August and September ’07.
It was moved by Jim Spencer that the Treasurer’s Report be accepted as read. Seconded by Marlyn Convery. MOTION CARRIED.
7. Communications and Bills: The Branch had received a “thank you” card from Jean-Guy Souliere..
The Board had received a “thank you” card from Annie Healy.
8. Reports of Officers and Committees:
a) President:
- Ron Aquino, will be retiring as Branch President but will keep a hand in as Past-President
b) Vice-President/Operations: - Ron Henderson advised the Board that he had received the invoice for the BBQ: $1,568.96 (including PST and GST).
- At
the last Board meeting, Ron Henderson had distributed a “TO DO” list
for the AGM and everything appears to be in hand at this point in time.
- The
Fall Branch Report did include a notice for the AGM and we have been
receiving responses already from our members. Marlyn asked if we
could include a paragraph in the Fall Branch Report which reminds
members to call her at home regarding questions/comments on Health
& Benefits.
- Ron Henderson suggested that we revise the proposed Agenda for AGM 2007 that we remove item. 3. and item 11.
- Regarding
the Birthday celebration, the Communications and Electronics Museum
will welcome us for a luncheon on 7th December. We are expecting
many members will be in attendance. Invitations will be sent to
past-Board members by end of October.
- The Winter Outreach is
scheduled for 12th February 2008. George Healy will be talking
with CJ’s in Brockville regarding this luncheon.
- Items for the Winter ON GUARD have to be in Ottawa by 26th October and to Luc by 20th October.
c) Vice-President/Administration:
Committee Reports:
d) Membership: - Donna
Henderson presented her report. It was moved by Donna Henderson
and seconded by Barb Fagg that the Membership Report be accepted.
MOTION CARRIED.
e) Health & Benefits: - Marlyn
Convery reported that she has received many calls regarding long-term
care and the problems encountered during the transition from one
administrator to another.
f) Telephone Committee: - Marlyn presented the report on behalf of Annie Healy. Some members would like the following:
- i) Speakers on what we are doing & have accomplished.
- ii) Received calls regarding FSNA as social thing – not an interesting meeting.
- iii) Some are not happy about BBQ; want old type back.
- iv) Some would like informative speakers at Outreach meetings regarding FSNA goals and achievements.
- v) Others would like old Board members to wear our name tags as they know who to speak to.
- f) 25th Anniversary Report: Nil report.
g) Branch Report:
i) Social Committee: - Lois reported that a “Get Well” card and flowers had been sent to Annie Healy.
- Lois brought in a Sympathy Card for all Board members to sign which she will send to the Luc Bujold family.
j) Nominating Committee for 2007 AGM:
- Marlyn presented the Nominating Committee Report.
None.
10. New Business: a) 30-day Plan:
- Remembrance Day: Ron Henderson recommended that we hold
our Remembrance Day services at the Army/Navy/Air Force Club. Ron
will speak with the new Club President regarding a wreath and about us
attending.
b) 90-day Plan:- Ron Henderson asked for suggestions/recommendations for the Spring Outreach to be held in April 2008.
- Ron Henderson will look into holding the Summer Outreach at Rideau Acres again.
11. Next Meeting: The next meeting will be held at 10:00 a.m. on Thursday, 15th November 2007.
12, Adjournment: It was moved by Ron Henderson and seconded by Barb Fagg that the meeting adjourn. MOTION CARRIED.
The meeting adjourned at 11:35 am.
