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FSNA Kingston & District
Executive Meeting
737 Arlington Park Place
September 22/05Agenda
1. Call to Order – 10:00
2. Roll Call of Officers
3. Proposed Agenda –- Cor/Can Presentation - Nov4. President - Leave of Absence
- Financial Report
- Audit – Welch &Co.
- Director’s Budgets- 05/06
- Nominating Committee- Chair
- AGM –
Ø Check List
Ø Agenda
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MINUTES OF MEETING 22ND SEPTEMBER 2005 737 Arlington Park Place, Kingston
1. The meeting was called to order at 10:00 a.m.
2. Roll Call of Officers
Jack Julian, President; Bill Wornes, Deputy Regional Director and Past-President; Ron Henderson, Vice-President Operations; Marlyn Convery, Vice-President Health & Benefits; Jim Spencer, Treasurer; Lois Frauendienst, Secretary; Directors: Rheal Garneau , Donna Garneau; Bill Greenley, Kim Reed; George Healy; Annie Healy; Donna Henderson; Michael Pastien; and Gilbert Wilcox.
3. Proposed Agenda
Cor/Can Presentation – Nov.
Jack advised the meeting that Kingston & District Branch have an opportunity to make another presentation at Corrections Canada, which is scheduled for 4th November 2005. With the help of Bill Greenley, we have put together a presentation with emphasis on the fact that this is to be a Kingston & District Branch presentation.
Feed-back from the previous presentation on 29th June 2005, indicated that the pamphlet which was handed out was appreciated as it contained all the information they required. Those in attendance liked the manner in which the presentation was made.
It was pointed out that the Kingston & District Branch should have its own team of people who would be available to make presentations. Ron Aquino’s name was suggested. Jim Spencer stated that, if it was necessary, he could also make a presentation.
In reply to the question as to whether Ted Legg would be at the presentation on 4th November, Jack said that we would do this on our own, however, Ted could attend as an observer. Jack also pointed out that we want to be able to do these presentations ourselves. We will make 2 or 3 presentations, then we can invite Ted to attend and he can offer his viewpoint.
Financial Report
Jim Spencer advised the meeting that our books were still with the Auditors in Napanee (Welch & Company) and will not be available until 2nd October 2005. The books may not actually be available until 4th or 5th October. The audit ends 30th September and the Auditors will give us a summary on 1st October. (The fiscal year is from 1st October to 30th September).
In reply to the question as to whether we can give our members a financial report as of the end of August 2005 -- it was noted that by 2nd October 2005, we will have a good idea that we are in compliance with the requirements of accepted accounting standards.
Jim stated that, to his knowledge, our starting balance was correct, but what numbers they are working with is not known yet.
In reply to whether we will receive a letter from Welch & Co. and what will be in the financial package, Jim replied that we will have a letter from Auditors and the letter should be read to the members.
There will be a copy of the Financial Report in the package.
Director’s Budget – 2005/2006
The Director’s Budget will be presented at the AGM and will be prepared by Jack Julian.
In reply to the question as to how we will set up the 05/06 budget, Jack stated he would like to continue with the same format, once we know the numbers.
Nominating Committee – Chair
Bill Wornes, Chairman of the Nominating Committee, stated that he had telephoned each member of the executive to see if they would be serving in the same position next year. The only position to fill is that of Marlyn Convery.
Reace Jackson advised that he will continue but in a less active capacity.
Gilbert Wilcox said he will look after Health & Benefits, but would need assistance from a back-up person.
The position of Vice-President and Director of Health & Benefits has yet to be filled.
There are four Branch Executive positions. (1) President;
(2) Vice-President; (3) Secretary and, (4) Treasurer.Vice-President of Administration is a title only
According to the Constitution, there is no opening for Vice-President Finance -- it is just a title.
Ron Henderson is the Vice-President of this organization.
We are covered for the Executive positions.
There is no Director of Marketing & Recruitment yet.
George and Annie Healy will continue with telephone operations.
Michael Pastien is Web-Master.
Kim Read is Director of Communications and Public Relations.
Ron Aquino is Branch Advisor.
A Director of facilities is not needed.
AGM -
The Agenda for the AGM was discussed and the order in which the AGM would be conducted as well as what should be included in the package which will be handed out to the members.
All business will be conducted before dinner is served.
Members will be welcomed by Jack Julian and he will briefly review the Branch Report, using slides.
Bill Wornes will give a 5-minute overview as Deputy Regional Director.
Following any questions arising from the Minutes of the last AGM, a motion to approve the Minutes of the last AGM will be sought and then the Financial Report will be presented.
New Business – Election of Officers will be conducted by Bev Painter or Bill Wornes. The new executive will then be inducted and introduced.
A brief review of the calendar of events for 2005/2006 will be presented, followed by the provisional budget for 2005/2006. At the close of these items, a motion of acceptance will be sought.
Dress Code
After some discussion, it was decided that the dress code would be casual.
President – Leave of Absence
Jack advised the meeting that he would be out of the country until April 2006. Ron Henderson will manage the Branch until he returns. If desired, a Chairperson can be nominated to chair each monthly meeting in his absence.
Ron Henderson reminded the meeting that the Kingston & District Branch birthday party is 7th December 2005.
It was moved by Donna Henderson and seconded by Gilbert Wilcox that the meeting adjourn. Motion Carried.
The meeting adjourned at 12:12 p.m.
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