Minutes Archive

AGM Minutes

Minutes of Meetings of the Executive

Minutes of planning meeting

  

19 NOVEMBER 2009     

COMMUNICATIONS & ELECTRONICS MUSEUM
95 Craftsman Blvd, Highway 2, Kingston East

1.      Call to order: 

The meeting was called to order at 1003 

2.      Roll Call of officers:
 

In attendance:

President:                                                        Ron Henderson
Vice President Admin                                      Barbara Fagg
Vice president Ops                                          Luc Bujold
Past President:                                                 Ron Aquino
Secretary:                                                        Lois Frauendienst
Treasurer:                                                        Doris Potter
Co-Treasurer                                                  Réal Préfontaine
Communications Director                                Luc Bujold
Recruiting Director                                          Barbara Fagg
Membership Director:                                     Donna Henderson
Editor Branch Report:                                     Walter Veley
Activities Director                                           Noel Coward
Phone Committee:                                           George Healy & Annie Healy
Social Committee                                            Lois Frauendienst                                                                    
Audit Committee Chair                                   Jim Spencer

Regrets/Absent:

Health & Benefits Director                             Arliss Berry

3.      Approval of the agenda:

Approved as presented.

4.      Minutes of the last meeting:

(a)  Errors or omissions:  

• Réal Préfontaine’s name was misspelled.  Luc is to send the Secretary  the proper spelling.
• 4.(a)   Donna Henderson’s name should not have been included and the item should   have read “nil”.
• 7(e)   The July corrected balance should read “$35,983.00”.
• 7(g)   Branch Report items were required by Walter Veley on 15 Oct and were to be in Ottawa by 23 Oct

(b)  Discussion:  Nil

(c)  Moved by Luc Bujold and seconded by Walter Veley that the Minutes be accepted as             amended.   Carried.

5.      Business arising from the minutes:

(a)  None

6.     Communications and Bills: 

(a)  We received a bill in the amount of $450.00 for the Remembrance Day wreaths which was paid.

7.     Reports of officers and committees:

• President:   The Westport luncheon report:  there were 70 members in attendance and all went well.  The President thanked Noel Coward for his work in setting up this event.  Remembrance Day Services: Branch Members participated and laid wreaths in Kingston, Brockville, Westport, Sydenham, Tamworth and Napanee.  The President was pleased that we were represented in so many locations and will write thank-you letters to each of the respective Legion Presidents.  The wreaths were purchased from the Kingston Legion Poppy Trust.

• Vice president, Admin:  Barb Fagg made note of the communiqué regarding the dental plan and that members should read these to be well informed.

   Barb mentioned that FSNA clothing items such as golf shirts, caps, etc. are available from the on-line store catalogue.   She also indicated we are looking into obtaining some clothing items, vests, jackets, etc. ordered locally.  If anyone is interested in purchasing these items, Barb will look into bringing samples, perhaps to the AGM. 

• Vice president, Ops: Luc Bujold asked if mention would be made in the next Branch Report of the proposed trip to the War Museum in Ottawa with possible stops in Gananoque and Brockville.  There was discussion regarding the trip, e.g. if there should be a greater response than anticipated, perhaps we could hire another bus, the cost per person being, say, $10.;  when would the trip take place –May or in the fall, should we consider a “first come – first served” approach as the bus only holds 56 people.  Further discussion will take place at our meeting in January 2010.   

• Secretary:  Lois requested FSNA return address labels for use when mailing cards, i.e. “Get Well”, “Sympathy”, etc.

• Treasurer:  Doris presented the monthly report for October 2009 and stated the final assessment of costs for the fall Outreach in Westport would be available in January 2010.  When questioned on the entry of “Other”, Doris said the bank had made an error in our favour of $34.60.  Doris also noted that a donation had been made to the Kingston General Hospital, on behalf  of Arliss Berry in lieu of flowers.  The Treasurer’s report was accepted as presented.  

• Membership:    Donna Henderson presented membership reports for October and November 2009.  The reports were accepted as presented.

• Branch Report:  Walter mentioned that he required any submissions to be placed in the next Branch Report by 7 Feb 2010 in order for him to pass them to Ottawa by 12 February.  Walter also advised us that he had attended the Remembrance Day services in Napanee.

• Activities:  Noel informed the Board that all was in place for the Birthday Luncheon on 7 December.

• Health and benefits: Nil report.

• Recruiting:  Nil report.

•  Communications/Webmaster:   Nil report.

• Past President:  Ron Aquino stated that he would be willing to answer any health questions which may arise in the absence of Arliss.  He also stated that he wants to give up distributing copies of On Guard and is looking for a replacement.  He will continue to look for new Board members.

• Directors and committees: 

• Telephone committee:  George Healy mentioned that there is always a need for volunteers for this function.   Annie Healy moved that as a point of interest a policy should be established that any new Director should attend at least two meetings before assuming her or his position, and that our By-Laws should reflect this change.  Seconded by Barb Fagg.  Carried.    It was suggested that a handbook containing statements of duties for members of the Board should also be created.

• Audit Committee:  Jim Spencer advised that he is not as qualified  as Nancy to do an Audit and suggested we have her check the accuracy of the books before he does the audit.

• Directors at Large:   Réal stated that he continues working with Doris, the treasurer.

8.     Unfinished business:

(a)  Nil

9.     New Business:

(a) 30 day plan:  

• On 7 Dec 2009, the Birthday luncheon will be held at Aunt Lucy’s Restaurant at  11:30 a.m.  Anne Clapperton, Regional Services Officer, has been invited to attend as our guest.

(b) 60 day plan:

• None

(c) 90 days and beyond:

• 9^th February 2010 Outreach Luncheon at CJ's Restaurant in Brockville.  
• 20^th April 2010 - AGM - 5:00pm for Meet and Greet with AGM and dinner starting at 6:oopm.
• The June Congress will be held in Halifax on 16^th and 17^th
• 10^th August 2010 - BBQ - yet to be finalized.
• 19^th October 2010 - Fall Outreach - yet to be finalized.
• Remembrance day services are yet to be discussed
• 7^th December 2010 - Anniversary - yet to be finalized.

(d)  Other Business:  

• Discussion on the new HST deferred to the next meeting.
• The was a brief discussion about the retention of this year’s Wreaths so that in the future, instead of having to purchase new wreaths each year, donations could be sent directly to each of the Poppy Trust Funds in the amount of $75.00-$100.00.  There will be further discussion on this matter.

10.     Next meeting: 

The next board meeting will be 10:00am, 21^st January 2010 at the Military Communications and Electronics Museum

11.     Adjournment:

The meeting was adjourned at 1158. 

fsna.sec

 

MINUTES OF THE ANNUAL GENERAL MEETING & DINNER
OF THE KINGSTON & DISTRICT BRANCH, F.S.N.A.


Tuesday, 8^th April 2008
Banquet Room, Mino’s Uptown Village Restaurant
2762 Princess Street, Kingston, ON

1.         Registration and “Meet & Greet”

The evening began with a “Meet & Greet” from 5:30 to 6:00 p.m. The business meeting took place before dinner was served.

2.         Call to Order and Welcome

Barbara Fagg, Vice-President Administration called the meeting to order at 6:00 p.m. and welcomed the members in attendance.  The President was unable to attend  due to a family emergency.

3.          Introduction of the  Eastern Ontario Regional Director

The Vice-President Administration introduced our guest, the Eastern Ontario Regional Director, Mr. Bev Painter.

4.         Minutes of the 2005 Annual General Meeting

There being no errors, omissions or discussion, it was moved by Luc Bujold that the Minutes of the 2007 Annual General Meeting be accepted. Seconded by Marlyn Convery. MOTION CARRIED.

5.         Business Arising from the Minutes

There was no business arising from the Minutes.

6.         Reports of Officers and Committees:

a)                President's Report

In a written report read by the Vice President Admin, President Ron Henderson regrets that a family situation has forced him to miss the meeting.  He would like to thank the board members for their dedication to our branch throughout this past year and the members as a whole for their support. 

b)                Vice-President Administration's Report

Barbara Fagg informed the meeting that even though Hertz-Rent-a-Car is still listed on the reverse of the membership cards members have received for the new year, the company is no longer an affinity partner.  The new affinty rental program is with Enterprise Rent-a-Car.   The information was shown on the last page of the Spring 2008 ON GUARD.  However, the toll-free number listed for Enterprise is incorrect.   The correct reservation line is 1-800-593-0505.  The Kingston office of Enterprise has been contacted, they are aware of the program and you may contact the lovcal office directly.  The ID number ofr all FSNA members is NAC3013 as stated in the ON GUARD.

FSNA national office does a great job of keeping the membership aware of changes.  It is important to read your ON GUARD; it will keep you up to date on all issues important to FSNA members. Our branch report is enclosed with the ON GUARD, this report keeps you up to date on branch activities.

c)                Vice-President Operations' Report

Nil report.

d)                Treasurer's Report

A statement of the branch’s financial position from 1 Oct to 31 Dec 2007 was presented and was summarized by the treasurer.  The period of three months covered by the report reflects the mandated change of AGM date in the new National By-Laws of the association.  As of the closing date the Branch net unrestricted assets stand at $28,448.  Proposed by Luc Bujold and seconded by Reese Jackson that the statement be accepted as read.  MOTION CARRIED.
 
The proposed Budget for 2008 was presented to the membership.  The Budget shows that the expected expenses are to approximate $16,200 with reserve funds allocated to the amount of $3,800, for a total of  $20,000 to fund the branch for year 2008.  Proposed by James Spencer and seconded by Luc Bujold that the budget be accepted as presented.  MOTION CARRIED. 

e)                Membership Director's Report

Branch membership stands at 3480 members with 2464 choosing to pay by DDS and 992 paying by cheque.  We have no honorary members, 2 life members and 22 associate members.

f)                Health and Benefits Director's Report

Arliss Berry the new Director of Health Benefits was introduced her phone number is 613-549-5910

g)                Recruiting Director's Report

Nil report

h)                Telephone Committee's Report

George Healy gave a report on behalf of the phoning committee.  They have been very active and effective this past year.  Attendance at outreach lunches has been increasing largely because of the phoning activities.  The committee has increased its number by four and lost two for a net increase.  George urged members to join the phoning committee as more members lighten the load for everyone.

j)                Communications Director's Report

Luc Bujold pointed out that information for the branch and national subjects is just a click away.  It is surprising how much information can be accessed through our web site.  Any information that is reasonably needed by members can be added, all one has to do is ask Luc and he will make the information available on the web site.

7.         Unfinished Business

There was no unfinished business.

8.         New Business

Bev Painter stated that the battle for the pension surplus is ongoing although the latest judgment was against us.  National Headquarters is forming a strategic plan for the long-range status of the Association.  A new Ontario advocacy officer has been named and is Jennifer Stevens.  Also, a regional services officer has been named and she is Anne Clapperton.  The design of the logo of the association will change in July of this year, the name remains the same but the artwork will change.  National Headquarters is looking for nominees for the position of Provincial Director.  This person will represent Ontario at the National Board of Directors (NBOD).  The annual National Congress will be held in July 2008

a)               Election of Officers:

 The election of officers for 2007was conducted by Past President, Ron Aquino, as follows:

• President  --  Ron Henderson has agreed to stand for another year.  ACCLAIMED.

• Vice-President-Operations -- There were no nomination for Vice-President/Operations. 

• Vice-President-Administration -- Barbara Fagg has agreed to stand for another year.  ACCLAIMED.

• Treasurer --   Doris Potter was nomitated and seconded for the position of Treasurer.   ACCLAIMED.

• Secretary   --  Bill Wornes  has agreed to stand for another year.  ACCLAIMED.

• Director Membership  --  Donna Henderson has agreed to stand for another year.  ACCLAIMED.

• Director Health & Benefits  --  Arliss Berry has agreed to stand for another year.  ACCLAIMED.

• Co-Directors Telephone Committee  --  George and Annie Healy  have agreed to stand for another year.  ACCLAIMED.

• Director Recruitment  --  Barbara Fagg  has agreed to stand for another year.  ACCLAIMED.

• Director Communications  --  Luc Bujold  has agreed to stand for another year.  ACCLAIMED.

• Directors-At-Large  --  Marlyn and Peter Convery, James Spencer,  Real Prefontaine, Noel Coward and Walter Veley.

• Past President/Branch Advisor  --  Ron Aquino.

9.       Adjournment

                    Proposed by James Spencer that the meeting be adjourned. MOTION CARRIED

 
   
 

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