Branch Meeting Minutes

Minutes of planning meeting

21 JANUARY 2010

COMMUNICATIONS & ELECTRONICS MUSEUM
95 Craftsman Blvd, Highway 2, Kingston East

1. Call to order:

The meeting was called to order at 1005.

2. Roll Call of officers:

In attendance:

President:                            Ron Henderson
Vice President Admin                         Barbara Fagg
Vice president Ops                                      Luc Bujold
Past President:    Ron Aquino
Secretary:                            Lois Frauendienst
Co-Treasurer                                                Réal Préfontaine
Communications Director                               Luc Bujold
Recruiting Director                                          Barbara Fagg
Membership Director:            Donna Henderson
Activities Director                Noel Coward
Phone Committee:                                         George Healy & Annie Healy
Social Committee                                            Lois Frauendienst
Audit Committee Chair                                Jim Spencer

Regrets/Absent:

Treasurer:                            Doris Potter
Health & Benefits Director    Arliss Berry
Editor Branch Report:            Walter Veley

Guests:

Regional Service Officer                                Anne Clapperton

                                                                    Bonnie Bell

The President introduced our guests and welcomed them to the meeting.

3. Approval of the agenda:

Approved as presented.

4. Minutes of the last meeting:

(a) Errors or omissions: None.

(b) Discussion: None.

(c) The minutes of the previous meeting were accepted.

5. Business arising from the minutes:

(a) None.

6. Communications and Bills:

(a) Bills has been received from Westport for the Outreach luncheon: the cost of the luncheon was $1,435.19; we received $1,171.50 from those attending, leaving a balance of $263.69 to be paid by the Branch.

(b) The bill from Aunt Lucy’s restaurant for the Anniversary luncheon was $518.50.

(c) The bill from Martins Storage Locker was $762.30 for the year.

7. Reports of officers and committees:

President: Nil report.

Vice president, Admin: The Board of Directors planning meeting for March will be held on 11 March instead of 18 March. The Museum is closed on the 18^th..

Vice president, Ops: Nil report. The VP Ops will not be attending the meeting in February.

Secretary: Nil report. The Secretary asked how soon after the AGM are the Minutes of that meeting supposed to be in Ottawa. The answer was 15 May 2010.

Treasurer: The President handed out the Financial reports for the months of November and December 2009 in the absence of the Treasurer. Réal Préfontaine handed out the Financial report for the year 2009 which will be discussed at the next meeting.

Membership: The Membership report was accepted as handed out.

Branch Report: Nil report.

Activities: Nil report.

Health and benefits: During the absence of Arliss Berry due to illness, Ron Aquino has offered to handle any requests for assistance that may be referred to him.

Recruiting: Nil report.

Communications/Webmaster: Luc reported that the Web was brought up-to-date as of 20 January 2010.

Past President: Ron Aquino stated that he will not be able to attend further meetings of the Board and that the extra copies of ON GUARD should not go to him any longer for distribution. He also mentioned that he will need a replacement for the Nominating Committee.

Directors and committees:

Telephone committee: All is ready for the Outreach luncheon at CJ’s and it has been requested that the Directors introduce themselves to the members at the luncheon.

Audit Committee: Jim Spencer asked if the books had been sent out for Audit. Apparently Doris Potter has already spoken to Nancy and the President will deliver the books to her shortly.

Directors at Large: Réal stated that he continues working with Doris, the treasurer.

The Regional Services Officer, Anne Clapperton spoke to the Board -- she reported on a meeting held in Oshawa on 3 December 2009 and said there would be a report on 31 March 2010. She asked if a financial training session could be held at the Museum. It will be looked into. The Presidents’ Congress in Halifax will be held from 14 – 17 June 2010. There will be a discussion of Ontario Presidents held on the evening of 13 June 2010. The President of Western Ontario will chair the meeting. Under discussion will be voting by RSO’s at Congress. A Resolution will be put forward to split the position of National Director for Ontario since this position oversees almost one-third of all members of FSNA.

8. Unfinished business:

(a) None.

9. New Business:

(a) 30 day plan:

Luc will speak with Walter Veley re the date of 1 February for the Branch Report submission – it should read 7 February. The notice for the AGM and the trip to the Ottawa Museum should be included in the spring issue.

(b) 60 day plan:

None.

20^th April 2010 - The date is confirmed for the AGM - 5:00pm for Meet and Greet with AGM and dinner starting at 6:oopm.
30 April 2010 – Branch Report submission to Walter; BBQ notice to be included.
The June Congress will be held in Halifax on 14^th to 17^th.
10^th August 2010 - BBQ - yet to be finalized.
20 August 2010 – Branch Report submission to Walter; fall Outreach notice.
15 October 2010 - Branch Report submission to Walter; winter Outreach notice.
19^th October 2010 - Fall Outreach - yet to be finalized.
Remembrance day services are yet to be discussed.
7^th December 2010 - Anniversary - yet to be finalized.

(d) Other Business:

HST: National HQ was approached but they stated they do not have jurisdiction as this is a Provincial matter. There will be further discussion at the March 2010 meeting.
Establishing Branch Objectives: The President handed out copies to those who had not received a copy via e-mail. This will be discussed at the meeting in February 2010.

10. Next meeting:

The next board meeting will be 10:00am, 18^th February 2010 at the Military Communications and Electronics Museum.

11. Adjournment:

Moved by Lois Frauendienst and seconded by Luc Bujold. CARRIED.

The meeting was adjourned at 1145.

fsna.sec

MINUTES OF THE ANNUAL GENERAL MEETING & DINNER
OF THE KINGSTON & DISTRICT BRANCH, F.S.N.A.

Tuesday, 8^th April 2008
Banquet Room, Mino’s Uptown Village Restaurant
2762 Princess Street, Kingston, ON

1. Registration and “Meet & Greet”

The evening began with a “Meet & Greet” from 5:30 to 6:00 p.m. The business meeting took place before dinner was served.

2. Call to Order and Welcome

Barbara Fagg, Vice-President Administration called the meeting to order at 6:00 p.m. and welcomed the members in attendance. The President was unable to attend due to a family emergency.

3. Introduction of the Eastern Ontario Regional Director

The Vice-President Administration introduced our guest, the Eastern Ontario Regional Director, Mr. Bev Painter.

4. Minutes of the 2005 Annual General Meeting

There being no errors, omissions or discussion, it was moved by Luc Bujold that the Minutes of the 2007 Annual General Meeting be accepted. Seconded by Marlyn Convery. MOTION CARRIED.

5. Business Arising from the Minutes

There was no business arising from the Minutes.

6. Reports of Officers and Committees:

a) President's Report

In a written report read by the Vice President Admin, President Ron Henderson regrets that a family situation has forced him to miss the meeting. He would like to thank the board members for their dedication to our branch throughout this past year and the members as a whole for their support.

b) Vice-President Administration's Report

Barbara Fagg informed the meeting that even though Hertz-Rent-a-Car is still listed on the reverse of the membership cards members have received for the new year, the company is no longer an affinity partner. The new affinty rental program is with Enterprise Rent-a-Car. The information was shown on the last page of the Spring 2008 ON GUARD. However, the toll-free number listed for Enterprise is incorrect. The correct reservation line is 1-800-593-0505. The Kingston office of Enterprise has been contacted, they are aware of the program and you may contact the lovcal office directly. The ID number ofr all FSNA members is NAC3013 as stated in the ON GUARD.

FSNA national office does a great job of keeping the membership aware of changes. It is important to read your ON GUARD; it will keep you up to date on all issues important to FSNA members. Our branch report is enclosed with the ON GUARD, this report keeps you up to date on branch activities.

c) Vice-President Operations' Report

Nil report.

d) Treasurer's Report

A statement of the branch’s financial position from 1 Oct to 31 Dec 2007 was presented and was summarized by the treasurer. The period of three months covered by the report reflects the mandated change of AGM date in the new National By-Laws of the association. As of the closing date the Branch net unrestricted assets stand at $28,448. Proposed by Luc Bujold and seconded by Reese Jackson that the statement be accepted as read. MOTION CARRIED.

The proposed Budget for 2008 was presented to the membership. The Budget shows that the expected expenses are to approximate $16,200 with reserve funds allocated to the amount of $3,800, for a total of $20,000 to fund the branch for year 2008. Proposed by James Spencer and seconded by Luc Bujold that the budget be accepted as presented. MOTION CARRIED.

e) Membership Director's Report

Branch membership stands at 3480 members with 2464 choosing to pay by DDS and 992 paying by cheque. We have no honorary members, 2 life members and 22 associate members.

f) Health and Benefits Director's Report

Arliss Berry the new Director of Health Benefits was introduced her phone number is 613-549-5910

g) Recruiting Director's Report

Nil report

h) Telephone Committee's Report

George Healy gave a report on behalf of the phoning committee. They have been very active and effective this past year. Attendance at outreach lunches has been increasing largely because of the phoning activities. The committee has increased its number by four and lost two for a net increase. George urged members to join the phoning committee as more members lighten the load for everyone.

j) Communications Director's Report

Luc Bujold pointed out that information for the branch and national subjects is just a click away. It is surprising how much information can be accessed through our web site. Any information that is reasonably needed by members can be added, all one has to do is ask Luc and he will make the information available on the web site.

7. Unfinished Business

There was no unfinished business.

8. New Business

Bev Painter stated that the battle for the pension surplus is ongoing although the latest judgment was against us. National Headquarters is forming a strategic plan for the long-range status of the Association. A new Ontario advocacy officer has been named and is Jennifer Stevens. Also, a regional services officer has been named and she is Anne Clapperton. The design of the logo of the association will change in July of this year, the name remains the same but the artwork will change. National Headquarters is looking for nominees for the position of Provincial Director. This person will represent Ontario at the National Board of Directors (NBOD). The annual National Congress will be held in July 2008

a) Election of Officers:

The election of officers for 2007was conducted by Past President, Ron Aquino, as follows:

President -- Ron Henderson has agreed to stand for another year. ACCLAIMED.

Vice-President-Operations -- There were no nomination for Vice-President/Operations.

Vice-President-Administration -- Barbara Fagg has agreed to stand for another year. ACCLAIMED.

Treasurer -- Doris Potter was nomitated and seconded for the position of Treasurer. ACCLAIMED.

Secretary -- Bill Wornes has agreed to stand for another year. ACCLAIMED.

Director Membership -- Donna Henderson has agreed to stand for another year. ACCLAIMED.

Director Health & Benefits -- Arliss Berry has agreed to stand for another year. ACCLAIMED.

Co-Directors Telephone Committee -- George and Annie Healy have agreed to stand for another year. ACCLAIMED.

Director Recruitment -- Barbara Fagg has agreed to stand for another year. ACCLAIMED.

Director Communications -- Luc Bujold has agreed to stand for another year. ACCLAIMED.

Directors-At-Large -- Marlyn and Peter Convery, James Spencer, Real Prefontaine, Noel Coward and Walter Veley.

Past President/Branch Advisor -- Ron Aquino.

9. Adjournment

Proposed by James Spencer that the meeting be adjourned. MOTION CARRIED